We’re hiring a full-time Client Success & Operations Associate to own the client journey from onboarding to final delivery. This is an execution-focused role that blends project coordination, client communication, and backend operations. You will be the CEO’s right hand in ensuring every client receives white-glove service, every system runs smoothly, and no detail is ever overlooked.
This role is ideal for someone who finds fulfillment in making complex operations feel seamless — someone who takes pride in supporting people with both heart and discipline.
What You’ll Be Doing
Guide clients through every stage of the journey — from onboarding to wrap-up — with professionalism and polish
Manage project plans in ClickUp: track deadlines, update progress, surface bottlenecks, and ensure momentum
Communicate with clients consistently and clearly — checking in, following up, and reinforcing expectations
Review client materials and confirm they meet submission requirements before internal review
Coordinate with internal coaches and team members to keep everyone aligned
Draft and send client-facing emails — always clear, thoughtful, and on-brand
Maintain backend operations: CRM updates, shared workspace organization, and calendar coordination
Submit daily internal updates and prepare weekly summaries to support team-wide visibility
Proactively identify areas where systems, communication, or processes can be improved — and help make it happen
Who You Are
A relationship-builder who knows how to communicate with warmth, clarity, and confidence
A systems thinker — you understand how backend details shape front-end experiences
Exceptionally organized and reliable — people trust you to follow through
Comfortable in a high-performance environment where standards are high and things move quickly
Motivated by the impact your work has on someone’s personal growth and success
A strong writer in English — polished, professional, and emotionally intelligent
Eager to grow into a long-term operations partner role
Required Qualifications
2+ years in a client-facing, operations, or project coordination role
Proven ability to manage multiple timelines and client relationships simultaneously
Near-native English fluency (especially written) — you will be writing client-facing messages regularly
High comfort with tech tools like ClickUp (or Asana), Google Workspace, Calendly, and basic CRMs
Ability to navigate evolving systems and solve problems independently
Based in Latin America or a time zone overlapping with US Eastern hours
Available full-time: Monday to Friday, 8:00 AM – 5:00 PM Eastern Time
Comfortable using Hubstaff to track time and ensure alignment — not for micromanagement, but for visibility
What Success Looks Like
Clients feel supported, guided, and never left guessing
You stay ahead of deadlines and communicate clearly when things shift
Internal systems are updated, streamlined, and actively improved
The CEO doesn’t have to follow up — you’ve already handled it
You contribute not just to client satisfaction, but to operational excellence
Compensation & Growth
$1,900/month (full-time, remote)
40 hours/week, Monday to Friday, 8:00 AM–5:00 PM ET
Long-term opportunity with potential to grow into a leadership role in operations
Work directly with the CEO in a mission-driven, high-impact environment
Ongoing development, mentorship, and performance-based growth
How to Apply
Please submit:
Your resume
A short cover letter answering the following:
How do you ensure accountability and ownership in your work?
Describe a time you proactively improved a system or process
Share your experience managing complex, client-facing operations
Important: We are ONLY considering applicants who meet the following criteria:
Near-native English fluency
Full-time availability during US Eastern hours
Comfortable using Hubstaff
Strong writing and organizational skills
Intent to grow with the company long term
